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General Information
Group visits are 1 hour 30 minutes.
Group visits require a minimum of 10 students.
Groups may have a maximum of 90 students.
A ratio of 1 adult for every 5 students is required.
Group visits are designed for students in grades
PK-3rd grade.
Group visits are by reservation only on a first come
first served basis.
Your reservation is not confirmed until you have
received your confirmation packet.
Making a Reservation
Contact our Reservationist 831.649.6444
Group visits are available Monday, Tuesday, Thursday &
Friday at 10:00am and noon (except the first Tuesday of
every month $2 Tuesday)
Please have the following information prepared when you
call
Credit card number to hold a reservation. The card
will not be charged unless the reservation breaches the
cancellation policy.
3 choices of dates and times. We recommend that you
book your trip 6 weeks in advance for the best selection
of dates and times.
Educator names for each class visiting.
Number of students in each class.
Age/ grade level
Language/ translation needed. (MYM will do everything
we can to provide a Spanish speaking facilitator for a
bilingual introduction. Unfortunately, staff is limited,
and we ask Educators to assist with translation when
needed.)
Accommodations for special needs students.
A limited number of scholarships are available for
schools in need. Please request an application when
making your reservation.
Your reservation is not confirmed until you have
received your confirmation packet.
Payment and Pricing
Students are $3.00
Teachers and chaperones are admitted free.
Because this rate is already discounted, MYM Memberships
and other passes do no apply to group visits.
A limited number of scholarships are available for needy
schools and similar organizations. Scholarship requests
must be submitted at least 4 weeks prior to the reserved
trip date. Please request an application when making
your reservation.
Payment:
Your confirmation letter will include an invoice which
states the balance for your group visit.
If your confirmation letter does not accurately
reflect your group size or rate please contact the
Museum Reservationist immediately. You will be charged
for the amount indicated on your confirmation letter
when you arrive. Changes to information must be made at
least 24 hours before arrival.
Payment must be made in one lump sum.
Payment must be made at time of arrival. You may also
pay in advance by contacting the Museum Reservationists.
The Museum accepts credit cards (Visa, Amex, Discover
and Mastercard), check or cash.
School purchase orders are not accepted as payment.
Cancellation
To avoid penalty, cancellations must be received in
writing 14 business days before the tour reservation
date.
Reservations cancelled less than 14 business days before
the reserved tour date will be penalized with a 20%
cancellation and processing fee. This fee will be
charged to the credit card number on file (used to
confirm the reservation) unless another source of
payment is provided at the time of cancellation.
Preparing for your visit
Read all items in your confirmation packet carefully.
If you have questions contact the Museum Reservationist
at 831.649.6444.
Educators can prepare for the trip by visiting the
Museum, free of charge, prior to the group visit. An
educator pass is included in your confirmation packet.
Please bring your school ID with you.
Prepare your students with the MY Museum rules for
Field Trips included in your confirmation packet.
Choose and prepare your chaperones. Distribute the MYM
Chaperone letter English/ Spanish to all chaperones. MY
Museum requires 1 chaperone for every 5 students.
Unfortunately, MYM does not have regular eating
accommodations. If you would like to reserve one of our
classrooms you may do so for an additional $10 fee.
Please make the reservation at the same time you book
your field trip. The Classroom is on a first come first
served basis and is not always available due to other
things going on in the museum.
Arriving and Parking
Please be punctual. Being on time will ensure that
your students get the most out of their visit to the
Museum. In order to accommodate the day's field trip
schedule groups arriving late will not be permitted to
stay late.
When you arrive at the Museum you will be greeted by a
Museum staff member who will assist you will all aspects
of unloading, entering, arranging payment and
coordinating your groups in an efficient manner.
Payment for group visits is due upon arrival and
should be paid to the reservationist in one lump sum.
Your balance due is indicated on your confirmation
letter. To save time, you may contact the Museum
Reservationist and pay by phone. 831-649-6444
Parking
Unfortunately the Museum does not have our very own
parking lot, but there is plenty of parking nearby. You
will find a loading zone at the front of our building to
be used to unload your students.
Cars may park at the East city parking garage
(entrance on Washington). Drivers should plan to pay $5
for garage parking. Buses may park on Washington or
Franklin. Museum staff will provide bus drivers with a
map and directions to parking.
Please remember there is no parking on the street in
front of the Museum, these are 60 minute spots and we
need all chaperones in the Museum with their field trip
at all times.
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